Why we collect and use pupil information
We use the pupil data:
The categories of pupil information that we collect, hold and share include:
The lawful basis on which we use this information
We collect and use pupil information under:
The DfE process census data under the various Education Acts – further information can be found on their website: https://www.gov.uk/education/data-collection-and-censuses-for-schools Collecting pupil information Whilst the majority of pupil information you provide to us is mandatory, some of it is provided to us on a voluntary basis. In order to comply with the General Data Protection Regulation, we will inform you whether you are required to provide certain pupil information to us or if you have a choice in this.
Storing pupil data
We hold pupil data for varying lengths of time depending on what the information is. For further details please see the Data Retention Policy.
Who and why we share pupil information with
We routinely share pupil information with:
We do not share information about our pupils with anyone without consent unless the law and our policies allow us to do so. Data collection requirements: To find out more about the data collection requirements placed on us by the Department for Education (for example; via the school census) go to
The National Pupil Database
We are required to provide information about pupils to the Department for Education as part of statutory data collections such as the school census and early years census.
Some of this information is then stored in the National Pupil Database, which is owned and managed by the Department and provides evidence on school performance to inform research.
The database is held electronically so it can easily be turned into statistics. The information is securely collected from a range of sources including schools, local authorities and exam boards.
The Department for Education may share information from the NPD with other organisations which promote children’s education or wellbeing in England. Such organisations must agree to strict terms and conditions about how they will use the data.
For more information, see the Department’s webpage on how it collects and shares research data.
You can also contact the Department for Education with any further questions about the NPD.
Parents and pupils’ rights regarding personal data
Individuals have a right to make a ‘subject access request’ to gain access to personal information that the school holds about them.
Parents/carers can make a request with respect to their child’s data where the child is not considered mature enough to understand their rights over their own data (usually under the age of 12), or where the child has provided consent.
Parents also have the right to make a subject access request with respect to any personal data the school holds about them.
If you make a subject access request, and if we do hold information about you or your child, we will:
Individuals also have the right for their personal information to be transmitted electronically to another organisation in certain circumstances.
If you would like to make a request please contact our data protection officer, Mr Ian Hoare
Under data protection law, individuals have certain rights regarding how their personal data is used and kept safe, including the right to:
To exercise any of these rights, in the first instance please contact the the school office please.
We take any complaints about our collection and use of personal information very seriously.
If you think that our collection or use of personal information is unfair, misleading or inappropriate, or have any other concern about our data processing, please raise this with us in the first instance.
To make a complaint in the first instance please contact the school office on: Alternatively, you can make a complaint to the Information Commissioner’s Office: